Today’s business world places a premium on written communication. It is a form of mental innovation. Effective written communication is critical for developing promotional materials that are worth distributing for business development. Writing preceded speech.
However, writing is more formal and distinct than spoken language. Effective writing requires the careful selection of words, their organization in the correct order within sentences, and the composition of sentences in a cohesive manner.
Additionally, writing is more dependable and valid than oral communication. However, while speech is spontaneous, writing causes delay and requires time due to the fact that feedback is not instantaneous.
Advantages of Written Communication
- Organizational principles, policies, and rules can be more clearly articulated through written communication.
- It’s a way of staying in touch that will never go away. As a result, it comes in handy when it comes to keeping track of records.
- It aids in the proper devolution of duties. It is impossible to assign and delegate responsibilities in oral communication because the speaker can take it back or refuse to acknowledge.
- Communication in writing is clearer and more precise. An organization’s reputation is built upon its ability to communicate effectively in writing.
- It makes records and citations readily available.
- Written communication can be used as a defence in court because it provides reliable documentation.
Disadvantages of Written Communication
- The costs of written communication are not reduced by using it.
- Using a lot of paper and people to write, type, and deliver letters is a huge expense.
- Even when the message is written and sent to people who live far apart, they may not respond immediately if they need clarification. Because the feedback isn’t immediate.
- Written communication takes a long time to complete. The encoding and transmission of a message requires a significant amount of time.
- Great language and vocabulary proficiency is required for good written communication.
- A company’s reputation suffers when its employees have poor writing skills and a subpar product.
- There is too much paperwork and e-mail burden
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